eBill invoicing

Switching to UBS for sending eBill invoices offers numerous advantages:

• Easy to switch: With UBS Digital Invoicing, you benefit from a modern system that supports all standard invoice formats and delivery channels.
• Innovative invoicing portal: Keep track of the status of your eBill invoices at all times.
• Data privacy: Your sensitive invoices are subject to strict Swiss banking secrecy laws and are optimally protected by the closed system involving SIX and the recipient bank.
• Cost and time savings: Save time and administrative effort, avoid using paper and cut printing and mailing costs.
• Attractive pricing model: With us, you only pay for the invoices actually submitted to SIX.
• Standardization and automation: Take advantage of digital invoicing to process invoices without any media breaks and avoid making manual entries. Payment transactions are carried out through existing processes while electronic storage makes tracking all actions simple and transparent.

eBill offers your customers numerous advantages:

• Modern invoicing solution: Your customers benefit from a modern, efficient way to manage invoices.
• Payments made simple: Invoices can be received digitally and paid with just a few clicks – both at home and on the go.
• Environmentally friendly: Lower paper consumption due to receiving invoices directly in digital banking.
• Automatic notifications: Your customers will never miss an invoice again thanks to automatic notifications about new invoices.
• Security: With eBill, the closed system guarantees the highest security standards and protects against phishing and spam.
• Clear overview: All invoices are centrally archived in digital banking and can be retrieved at any time.

• UBS KeyPort – EBICS: Order type XD2 (or corresponding EBICS 3.0 parameters) to upload electronic invoices in a ZIP file
• SFTP – SSH File Transfer Protocol: two options to upload electronic invoices in a ZIP file (a) Private/Public Key, b) Basic Auth)
• REST API Web Service: JSON as the standard format for data exchange, OAuth as the open standard for authorization
• Invoice portal: Manual upload of electronic invoices in a ZIP file

• UBS KeyPort – EBICS: Order type ZD2 (or corresponding EBICS 3.0 parameters) for uploaded ZIP file; order type ZD3 (or corresponding EBICS 3.0 parameters) for eBill customer registrations; order type ZD4 (or corresponding EBICS 3.0 parameters) for submitted eBill invoices
• SFTP – SSH File Transfer Protocol: Private/Public Key or Basic Auth with additional ZIP file format encryption
• Invoice portal: Manual download of electronic invoices in an encrypted ZIP file

Digital invoicing is by far the cheapest option when all invoicing costs are taken into account.

According to a study by the University of Applied Sciences Northwestern Switzerland FHNW (authors: Taulant Gashnjani and Thierry Klinkert, 2019), paper invoices are CHF 2.47 more expensive than an eBill invoice, while an email invoice costs about CHF 1.93 more.

Costs taken into account for the calculation:

• direct costs such as postage, material expenses, fees for payments at a post office counter, fees for manual post-processing;
• indirect costs such as staff costs for processing inquiries about invoices or processing incoming payments that cannot be automatically reconciled, as well as the costs of creating reminders.

With eBill, you only pay for the invoices that were actually submitted to SIX. There are no recurring basic fees.

You also benefit from numerous additional services free of charge.

Services provided free of charge:

• Digital verification of the availability of your invoice recipients via eBill
• All deliveries including container status, eBill registrations, external eBill status, monthly transaction overview and daily process log
• All channels including SFTP, REST API and KeyPort (EBICS)
• Use of the invoice portal
• Advice on eBill invoicing
• Configuration of eBill invoice issuer master data
• Configuration of eBill standard registration form
• Project management on the part of UBS eBill invoicing