Vetting Check Delays & Findings

External Staff Vetting Check Delays & Findings

Vetting Check Delays

According to UBS policy, all pre-start vetting checks must be completed prior to signing the Staff Declaration Form. Therefore, you can only report delays on post-start vetting checks.

Reporting Delays of Post-Start Vetting Checks

UBS expects suppliers to report delays of post-start vetting checks in a standardized format according to the following mandatory requirements:

  • Delays of vetting checks must be reported for each staff member individually by using a standardized email template
  • The email must be sent to SH-Krakow-GlobalStaffVetting@ubs.com (NOT to your UBS business contact)
  • Delays must be reported at least 3 days prior to the actual deadline as outlined in the country specifications
  • UBS expects delayed post-start checks to be closed within a maximum of 4 weeks*
Vetting Check Delays Template

*UBS reserves the right to decide to offboard a candidate based on repeated failure to meet UBS’s vetting check deadlines.

Reportable/Adverse Findings

Any Reportable/adverse finding beyond a specified threshold or the inability to conduct a check as outlined in the applicable country specification must be reported to UBS through a standardized email template. Reportable/Adverse findings must be reported for each candidate in a separate email. For further information, please refer to the Vetting Findings Guidelines document.