Frequently Asked Questions

This is the person who will submit the request for your staff member on our HR ticketing system. Typically this is the hiring manager, but it could be delegated internally to recruitment, a team assistant or a project office. If in doubt, speak to the hiring manager.

b. Who is the Supplier Representative?

The supplier delegates someone to complete the vetting declaration form. Typically, this is the supplier's HR, recruitment or vetting team. This person will interact with the UBS business contact to provide the declaration form.

c. What is the global background check?

This is a UBS database containing proprietary data, e.g. names linked to financial or governmental sanctions and politically exposed persons (PEP).

d. What is 'registered status'?

Candidates who undertake certain functions or activities in their role are required to be registered with a financial regulator/regulating body. As this is based on function rather than job title, it is not possible to provide a list of roles or job titles. The table below is a non-exhaustive list of financial regulators/regulating bodies.

e. What is “conditional re-vetting”?

In case of the unsatisfactory vetting results, UBS might still decide to continue with the onboarding of the Level 2 staff, under the condition of conditional re-vetting. For example, if the credit check results in a finding, UBS would conduct the business risk assessment and decide whether to continue with the staff onboarding or not. If the decision is positive, the onboarding might be continued under the condition that the vetting checks with unsatisfactory results would be re-performed within a defined time period (e.g. 6 months and/or 12 months) to validate if they are cleared or improved. This process will be initiated by the UBS Regional Staff Vetting Lead.