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Fees paid to external auditors | ||
UBS paid the following fees (including expenses) to its principal external auditors Ernst & Young Ltd.: | ||
For the year ended | ||
in CHF thousand | 31.12.07 | 31.12.06 |
Audit | ||
Global audit fees | 49,000 | 48,925 |
Additional services classified as audit (services required by law or statute, including work of non-recurring nature mandated by regulators) | 12,718 | 14,766 |
Total audit | 61,718 | 63,691 |
Non-audit | ||
Audit-related fees | 9,779 | 7,843 |
Tax advisory | 1,892 | 1,249 |
Other | 1,699 | 3,043 |
Total non-audit | 13,370 | 12,135 |
Pre-approval procedures and policies
All services provided by Ernst & Young have to be pre-approved by the Audit Committee of the BoD. A pre-approval may be granted either for a specific mandate or in the form of a general pre-approval authorizing a limited and well-defined type and amount of services. The Audit Committee has delegated pre-approval authority to its Chairman. After endorsement by the Group Chief Financial Officer (Group CFO), requests for mandates are routed to the Company Secretary, who submits them to the Chairman of the Audit Committee for approval. At each quarterly meeting, the Audit Committee is informed on the approvals granted by its Chairman.
The SEC prohibits independent auditors from providing a number of specific services. Ernst & Young have not provided any such services during 2007.
With 314 staff members worldwide at 31 December 2007, Group Internal Audit supports the BoD and its committees by independently assessing the effectiveness of UBS's system of internal controls and compliance of the firm with statutory, legal and regulatory requirements. All key issues raised by Group Internal Audit are communicated to the management responsible, to the Group Chief Executive Officer (Group CEO) and to the executive members of the BoD via formal audit reports. The Chairman's Office and the Audit Committee of the BoD are regularly informed of important findings. Group Internal Audit closely cooperates with internal and external legal advisors and risk control units on investigations into major control issues.
To maximize its independence from management, the Head Group Internal Audit, Ian Overton, reports directly to the Chairman of the BoD. Group Internal Audit has unrestricted access to all accounts, books and records and must be provided with all information and data needed to fulfill its auditing duties. The Chairman's Office may order special audits to be conducted, and the Group Executive Board (GEB), with the agreement of the Chairman of the BoD, may also instruct Group Internal Audit to conduct such audits.
Coordination and close cooperation with the external auditors enhance the efficiency of Group Internal Audit's work.
The Audit Committee, on behalf of the BoD, monitors the qualification, independence and performance of the Group Auditors and their lead partners. It prepares proposals for appointment or removal of the external auditors for review by the full BoD, which then submits the proposal to the AGM.
The Audit Committee reviews the annual written statement submitted by the external auditors as to their independence. It also reviews the engagement letter between UBS and the external auditors and the fees and terms of the planned audit work. Mandates to the Group auditors for additional audit, audit-related and permitted non-audit work are subject to pre-approval by the Audit Committee. For details see preceding paragraph on external, independent auditors.
The external auditors provide timely reports to the Audit Committee on critical accounting policies and practices used, on alternative treatments of financial information discussed with management, and other material written communication between external auditors and management.
The Audit Committee regularly meets with the lead partners of the external auditors, at least four times per year. It also regularly meets with the Head of Group Internal Audit.
At least once per year, the Chairman's Office discusses with the lead partners of Ernst & Young the audit work performed, the main findings and critical issues that arose during the audit.
The Audit Committee and the Chairman's Office report back to the BoD about their contacts and discussions with the external auditors. Once per year, the lead partners take part in a BoD meeting, normally to present the Long-form Report of the External Auditors, as required by the Swiss Federal Banking Commission.
Information according to Art. 663bbis and Art. 663c paragraph three of the Swiss Code of Obligations
Disclosures provided in line with the requirements of Art. 663bbis and Art. 663c paragraph three of the Swiss Code of Obligations Supplementary disclosures for companies whose shares are listed on a stock exchange: Compensations and Participations are also included in the audited report Financial Statements 2007. This information is written in normal font throughout the report "Corporate Governance and Compensation Report 2007". All other (non-audited) content is displayed in italic font.
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